Volunteer Leadership Summit

The Pancreatic Cancer Action Network Community Outreach Leadership Training (COLT) is now the Volunteer Leadership Summit! Taking place on August 23 – 26, the Summit is a conference dedicated to you – our remarkable volunteers! Your passion, perseverance and hard work help ignite change that keeps us propelling forward on our mission to double survival by 2020. Check back soon to see how you can join us!

Friday, March 6 and Saturday, March 7, 2020

Grand Hyatt DFW International Airport

Register Now

Please note these important deadlines:

Registration: Dec. 10, 2019
Book Flight: Dec. 10, 2019

Agenda

HOTEL & TRAVEL

Information on Air Travel and Ground Transportation

Hotel Accommodations

You DO NOT need to make hotel reservations. Once you have registered, Kaley Millan at the PanCAN National Office will make hotel reservations based on your registration form. You will receive an email one week prior to arrival, containing your hotel reservation information and all details for the weekend. If you have questions regarding your hotel reservation, please contact Kaley Millan at kmillan@pancan.org.

Grand Hyatt DFW International Airport
2337 S. International Parkway
DFW Airport, TX 75261
Tel: 972-973-1234

Hotel Check‐In and Check-Out
Hotel check-in is at 3 p.m. and check-out is at noon on Saturday. The hotel can secure your luggage at the Bell Desk.

Lodging Expenses
The Pancreatic Cancer Action Network will cover the cost of the hotel room for one night for all invited participants (based on a shared room with one other participant).

If you choose to room alone or with a non-Volunteer Leadership Summit invitee, you will be required to pay $119.50 per night plus tax to cover the cost of the other half of your room. You must pay this portion to the hotel at check-out.

If you are interested in extending your stay, and plan to arrive before event day or depart after the event, please email Kaley Millan at kmillan@pancan.org. You will be required to pay the hotel for the additional night(s) at check-out.

All Mid-Year Volunteer Leadership Summit participants will be required to provide a credit card upon arrival for all room incidental charges. A hold may be placed on your credit card account for the full anticipated amount to be owed to the hotel, including estimated incidentals through your day of check-out. The hold may not be released for 72 hours from the date of check-out or longer at the discretion of your card issuer. If this is an issue, please contact your staff partner.

Air Travel | Booking Your Flight

The Pancreatic Cancer Action Network will provide air travel for all volunteers invited to Mid-Year Volunteer Leadership Summit 2020. In order to secure the best prices and save money for the organization's mission, it is imperative that you reserve your air travel as soon as possible and honor the Dec. 10 deadline.

Please ensure you have registered before you book your air travel. Upon registering, you will receive a confirmation email with instructions for booking your air travel. If you do not receive a confirmation email within 24 hours, please email Sierra Burt at sburt@pancan.org. When booking your travel, please make note of expected arrival and departure times below.

ARRIVAL: Flights should be booked to arrive no later than 5 p.m. on Friday. Dinner and a brief program will begin promptly at 6:30 p.m.

DEPARTURE: Flights can be booked to depart at 5 p.m. at the earliest on Saturday.

PanCAN will not reimburse for airline baggage fees. These fees are subject to change and can be found on each airline’s website.

Flight Cancellation Policy
  • Tickets are non-transferrable and, once issued in your name, can only be used by you.
  • If you need to cancel your participation at PanCAN’s Mid-Year Volunteer Leadership Summit, you will be responsible for reimbursing the organization for the full cost of your flight within 30 days of cancellation.
  • Once the flight has been cancelled, you will receive an airline credit. In most cases, you will have a full year from the date of purchase to use the ticket as you choose (most airlines will deduct a change fee from the value when you re-book).
  • You must notify Stacey Lubliner, our travel agent at Travel Edge, to cancel your flight. If the flight is not cancelled before your flight date, your ticket will become null and void.
  • You will also need to contact Kaley Millan, kmillan@pancan.org, to cancel your hotel reservation.

Ground Transportation

Transportation to the Airport
PanCAN will not provide reimbursement for ground transportation to and from the airport. The Grand Hyatt DFW Hotel is located at the DFW airport.

Driving to Hotel
For volunteers who plan to drive instead of fly, PanCAN will cover the cost of overnight parking at the hotel, as well as mileage at the 2020 mileage rate. Please contact assistants@pancan.org to calculate the total cost of your trip and process reimbursement.

AGENDA

Tentative Schedule*

Friday, March 6
  • 6 – 6:30 p.m.
    Summit Check-In
  • 6:30 – 8:30 p.m.
    Welcome Dinner and Opening General Session
Saturday, March 7 (Detailed agenda to come)
  • 8 a.m. – 3:30 p.m.
    Breakout and General Sessions
  • 3:30 p.m.
    Departure

*Times and programming are subject to change

Dress Code: Please dress comfortably in casual attire. As always, we encourage you to pack your purple to show Dallas that you support the pancreatic cancer cause!

Code of Conduct: As an attendee of PanCAN’s Mid-Year Volunteer Leadership Summit, one agrees to maintain his/her conduct throughout the entirety of the weekend. No one under the age of 21 shall consume alcohol. Please note that anyone displaying compromising conduct will be addressed by staff.

Read the FAQ

Thank you to

for their comprehensive support of PanCAN