Advocacy Day 2014 Frequently Asked Questions
This is my first Advocacy Day. What should I expect?
Welcome! We’re very excited to share this experience with you. To get you acclimated, we will be holding a special orientation session on Monday morning before the General Session for first-time attendees. During this session, you will learn advocacy basics including an overview of the legislative process. If you would like to participate in this session, please make sure that you check-in either on Sunday between 3:30 and 7pm or on Monday morning at 7am.
During the General Session, you will learn all about how to conduct your meetings with your legislators and what you should say. Don’t worry, you will have plenty of time to practice. During the training, you will have the chance to attend two breakout sessions to delve deeper into topics of interest to you. You will also have the opportunity to network with others from your state or community and plan for the next day’s meetings. Remember, no prior experience is needed to participate in Advocacy Day, so this is your opportunity to learn the ropes.
Click here to view our results from last year, and here to experience the excitement of past Advocacy Days!
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I am interested in attending Advocacy Day but don't know yet if I can. Should I still register?
Space is limited for this very popular event, so we strongly encourage you to do everything you can to make a decision quickly. The Pancreatic Cancer Action Network incurs a significant cost for those who cancel after May 16, 2014, or who do not show up. We ask that you consider waiting to register until you are sure you can commit to attend the Advocacy Day event and training.
Is it OK to use my office address to register for the event?
No. We use your address to know which congressional district you live in, so it is very important that you use your home address when you register.
How much does the event cost?
There is a $15 per person registration fee, and all walk-ins will be charged $20. There is no charge for pancreatic cancer survivors. There are no other fees for the event.
What is included in the registration fee?
Your registration fee covers breakfast and lunch on Monday, breakfast on Tuesday, and Metro transportation to and from Capitol Hill on Tuesday. Individual participants are responsible for making their own airfare/transportation arrangements as well as their hotel arrangements. We have negotiated a discounted room rate of $209 at the Crystal Gateway Marriott. For more information on accommodations, please click here.
Why is there a charge for registration?
Because of high attrition rates in years past, the Pancreatic Cancer Action Network is charging a nominal registration fee in order to offset costs for the 2014 event. There is no charge for pancreatic cancer survivors. Please feel free to contact the Pancreatic Cancer Action Network’s Government Affairs and Advocacy Department at 202.742.6699 or firstname.lastname@example.org if you have any questions or concerns.
My spouse and/or children are planning on accompanying me to Advocacy Day. Do they need to register?
Yes. Everyone who is planning on attending Advocacy Day must register SEPARATELY. Not only is it critical for scheduling meetings on Advocacy Day, but we also need an accurate headcount for catering and seating arrangements on training day.
If your children are under the age of 12 and would like to attend our Young Advocates Training Session, please have them register for both sessions of the Young Advocate Training as these sessions will build on each other. For more information, please click here.
May someone who is not registered for the event accompany me?
Due to space constraints, we are unable to accommodate anyone who is not pre-registered. Please contact us at email@example.com or 202-742-6699 to check on the registration status of an individual who may be accompanying you.
I would like to attend PurpleStride DC. Do I need to register separately?
Yes. PurpleStride DC is a fun and inspirational event that we encourage all of our attendees to attend, but registration is separate from Advocacy Day. Please click here for more information on PurpleStride DC.
Will I receive any pre-event materials?
Upon receipt of your registration, you will receive a confirmation email that outlines information on traveling to and from Washington, DC, as well as information on the event hotel. When checking in at Advocacy Day, you will receive a participant packet that includes all the materials you will need for the event.
I know that I can't attend the event in person but would still like to participate in some way. How can I be involved?
Our National Call-In provides the perfect opportunity for anyone who can't be in DC to participate in the event. For more information on the National Call-In, please click here. We also strongly encourage you to participate in the Three Week Challenge, which includes the National Call-In, starting on June 2 so that Congress begins to hear our message in the weeks leading up to Advocacy Day.
When is the registration deadline?
Advocacy Day 2014 registration closed on Friday, May 9, 2014.
Travel and Accommodations Questions
For information about traveling to and from Washington, DC, please visit our Travel page.
For information regarding the hotel, please visit our Accommodations page.
Advocacy Day Meeting Questions
Will I meet with my members of Congress by myself?
No. Advocacy Day participants will be coming from all across the country. The Pancreatic Cancer Action Network will arrange all of the appointments for you based on your home address. You will be grouped with other people from your city, state, or region. Please note that it is very important that you do not set up your own appointments!
If you have special contacts with members of Congress or their staff, please let our Government Affairs & Advocacy staff know right away (email firstname.lastname@example.org
or call 202-742-6699
Who will I meet?
We will make every effort to secure appointments for you to meet with your two U.S. Senators and your U.S. Representative. If the Senator or Representative is not available, the meeting will be scheduled with a member of their staff. Please note that staff meetings are just as important as meetings with the actual Senator or Representative!
May I set up my own appointments with members of Congress?
No. We ask that participants not contact any congressional offices directly to schedule appointments. If you set up an appointment for yourself, you could prevent others who are constituents from getting an appointment and/or also create complications with other meetings that we are scheduling for you. If you have special connections with individual members of Congress or their staff, please let us know as soon as possible so that we can take that into account as we are scheduling. Please contact our Government Affairs and Advocacy Department at email@example.com
with any concerns or questions.
Will I be able to go on congressional visits with my friends or family from other parts of the country?
We think that it is wonderful that our advocates bring their family members and friends with them to the Advocacy Day! Inviting people from different parts of the country helps us with our goal of bringing our message to as many members of Congress as possible. You, your family members, and friends will have opportunities to spend time together; however, it may not be possible to pair you together for the training and/or actual visits as we need all participants to attend the meetings with their own congressional delegation. Please feel free to contact our Government Affairs and Advocacy staff at firstname.lastname@example.org
if you have questions or concerns.
General Questions About Advocacy Day
What is the attire for Advocacy Day?
Attire for the Monday training sessions is business casual. We encourage you to bring layers as the temperature in the hotel can vary. Attire for the Tuesday meetings on Capitol Hill is business or business casual. Please also plan to wear comfortable shoes as there is a fair amount of walking involved.
Weather in Washington, DC, in June can vary between 65° F - 90° F, so we encourage you to bring a light coat or sweater and an umbrella. Note that you will have to go through security screenings to get into the congressional office buildings. We strongly encourage you to limit the amount of metal that you wear on Tuesday and to wear shoes that you can easily get on and off, if requested by security. Also, please keep in mind that you may need a photo ID for some meetings.
Are meals included?
We will provide breakfast and lunch on Monday, June 16. Dinner on Monday is not included, and we hope participants will use the time to get to know the others in their meeting group and enjoy one of the great local restaurants. Breakfast will be provided on Tuesday morning.
Do I need to participate in the whole training session on Monday, June 17?
Yes. In fact, this training is mandatory for anyone who plans to visit members of Congress on June 17th. We will cover critical topics such as new information that you can use in your meetings and what we will be asking Congress to do. Please note the messages that we will be delivering are different every year.
The training will also include time for you to meet the others from your state who you will be advocating with and to strategize about who will say what during your meetings. Need another reason to stay until the end? Your meeting schedules will be distributed at the end of the day. There will be an optional orientation on Monday for all newcomers. For more information on the orientation session, please click here
What are "breakout training sessions?"
This year, we are featuring breakout sessions during Monday’s training. In addition to the general training that all participants will receive, attendees will have the opportunity to participate in two other smaller breakout sessions that reflect both their interests and experience level. Click here
for more information on these breakout sessions.
When registering for Advocacy Day, please indicate your top three
choices for these breakout sessions. You will find out which sessions you have been scheduled for when you check in for the event. We will do our best to accommodate your request; however, due to limited space, we cannot guarantee availability of your first or second choice.
Where can I keep my luggage during Advocacy Day?
We will have a secure storage location at the event hotel, the Crystal Gateway Marriott. When you check out on Tuesday morning, bring your luggage to the lobby bell desk and there will be all-day secure storage for your luggage. Once you’re finished with your meetings on Capitol Hill, come back to the hotel to pick up your belongings before traveling to the airport. Due to strict security, there are no luggage storage options on Capitol Hill.
Other questions? If you have any questions about the Eighth Annual Pancreatic Cancer Advocacy Day, please contact our Government Affairs & Advocacy Department at email@example.com or 202-742-6699.
*Check back soon as we will post more answers to
frequently asked questions as we receive them.*