Advocacy Day 2011 Frequently Asked Questions
I am interested in attending the Advocacy Day, but don't know yet if I can. Should I still register?
Space is limited for this very popular event, so we strongly encourage you to do everything you can to make a decision quickly. Although the event is free to registrants, the Pancreatic Cancer Action Network does incur a cost for those who cancel after April 29, 2011 or who do not show up. We ask that you consider waiting to register until you are sure you can commit to attend the Advocacy Day event and training.
Is it OK to use my office address to register for the event?
No. We use your address to know which congressional district you live in, so it is very important that you use your home address when you register.
How much does the event cost?
No registration fees are charged for the event. In addition, the Pancreatic Cancer Action Network covers breakfast and lunch on Monday, breakfast on Tuesday, and transportation to Capitol Hill on Tuesday. Individual participants are responsible for making their own airfare/transportation arrangements as well as their hotel arrangements. We have negotiated a discounted room rate of $199 at the Marriott Crystal Gateway Hotel. For more information on accommodations, please click here.
My spouse and/or children are planning on accompanying me to Advocacy Day. Do they need to register?
Yes. Everyone who is planning on attending Advocacy Day must register. Not only is it critical for scheduling meetings on Advocacy Day but we also need an accurate headcount for catering and seating arrangements on training day.
Can children participate in Advocacy Day?
Yes. Children make wonderful advocates and we welcome them as participants in the training and congressional meetings. When considering whether this event would be appropriate for your child, please think about whether your child will be able to sit through a full day of training and participate in a full day of congressional meetings. If you have any questions regarding children at Advocacy Day, please do not hesitate to reach out to the Government Affairs & Advocacy staff.
I know that I can't attend the event in person, but would still like to participate in some way. How can I be involved?
Our National Call-In provides the perfect opportunity for anyone who can't be in D.C. to participate in the event. For more information on the National Call-In, please click here.
When is the registration deadline?
Registration closes on Friday, April 29, 2011, or when the event capacity has been reached, whichever comes first.
When do I need to arrive in Washington, D.C.?
Training will begin early on the morning of Monday, June 13th, so you should arrive in Washington, D.C., on Sunday, June 12th.
What time should I plan to leave D.C. on Tuesday, June 14th?
We ask that you book your return flight for 6:30PM or later if you are flying out of Ronald Reagan National Airport (DCA), or 7:30PM or later if you are flying out of Dulles International Airport (IAD) or Baltimore Washington Airport (BWI). In-person meetings with members of Congress are more likely to be scheduled late in the afternoon on Tuesdays, given the congressional schedule. These meetings are the reason that you are coming to DC, so it is important that you plan to stay long enough to attend!
How do I travel between the hotel and meetings?
On Tuesday morning (June 14th), all Advocacy Day participants will meet at the Marriott Crystal Gateway Hotel for a send-off breakfast, during which last minute changes to the meeting schedules and other critical information will be provided. After the breakfast, we will provide prepaid Metro farecards good to use from the Crystal City Metro stop (adjacent to the Marriott Crystal Gateway) to Capitol Hill (where all the meetings are held). Please note that due to security restrictions on Capitol Hill, you should plan on leaving your luggage at the hotel. Once you are done with your meetings in the afternoon, you can use the same Metro farecard to get back to the hotel. The Metro farecard will be prepaid with the roundtrip amount. To find out more about public transportation options in Washington, D.C., including Metro maps, fare information and schedules, please visit www.wmata.com.
How do I travel from the airport to the Marriott Crystal Gateway Hotel?
Please see the accommodations page for specific information on how to get to the hotel. Click here to go to the accommodations page.
Where can I keep my luggage during Advocacy Day?
We will have a secure storage location at the event hotel (Crystal Gateway Marriott), which is on the way to National Airport. When you check out on Tuesday morning, bring your luggage to our conference room space and there will be all-day secure storage for your luggage. Once you're finished with your meetings on Capitol Hill, come back to the hotel to pick up your belongings before traveling to the airport. Due to strict security both on the Metro system and on Capitol Hill, there are no luggage storage options on Capitol Hill.
ADVOCACY DAY MEETING QUESTIONS
Will I meet with my Members of Congress by myself?
No. Advocacy Day participants will be coming from all across the country. The Pancreatic Cancer Action Network will arrange all of the appointments for you based on your home address. You will be grouped with other people from your city, state, or region. Please note that it is very important that you do not set up your own appointments! If you have special contacts with members of Congress or their staff, please let our Government Affairs and Advocacy staff know right away (email firstname.lastname@example.org or call 202-742-6699).
Who will I meet?
We will make every effort to secure appointments for you to meet with your two U.S. Senators and your U.S. Representative. If the Senator or Representative is not available, the meeting will be scheduled with a member of their staff. Please note that staff meetings are just as important as meetings with the actual Senator or Representative!
May I set up my own appointments with Members of Congress?
No. We ask that participants not contact any congressional offices directly to schedule appointments. If you set up an appointment for yourself, you could prevent others who are constituents from getting an appointment and/or also create complications with other meetings that we are scheduling for you. If you have special connections with individual Members of Congress or their staff, please let us know as soon as possible so that we can take that into account as we are scheduling. Please contact our Government Affairs and Advocacy office at email@example.com or 202-742-6699 with any concerns or questions.
Will I be able to go on congressional visits with my friends or family from other parts of the country?
We think that it is wonderful that our advocates bring their family members and friends with them to the Advocacy Day! Inviting people from different parts of the country helps us with our goal of bringing our message to as many members of Congress as possible. You, your family members and friends will have opportunities to spend time together; however it may not be possible to pair you together for the training and/or actual visits as we need all participants to attend the meetings with their own congressional delegation. Please feel free to contact our Government Affairs and Advocacy staff at firstname.lastname@example.org or 202-742-6699 if you have questions or concerns.
GENERAL QUESTIONS ABOUT ADVOCACY DAY
What is the attire for Advocacy Day?
Attire for the Monday training sessions is business casual. We encourage you to bring layers as the temperature in the hotel tends to be variable. Attire for the Tuesday meetings on Capitol Hill is business or business casual. Please also plan to wear comfortable shoes, as you will be walking to meetings on Tuesday once you arrive on Capitol Hill.
Weather in Washington, DC at the end of June can vary between 60° F - 85° F, so we encourage you to bring a light coat and an umbrella. Note that you will have to go through security screenings to get into the congressional office buildings. We strongly encourage you to limit the amount of metal that you wear on Tuesday and to wear shoes that you can easily get on and off, if requested by security. Note that boots frequently set off the machines. Also, please keep in mind that you may need a photo ID for some meetings.
Are meals included?
We will provide breakfast and lunch on Monday, June 13th. Dinner on Monday is not included, and we hope participants will use the time to get to know the others in their meeting group and enjoy one of the great local restaurants. Breakfast will be provided on Tuesday morning.
May someone who is not registered for the event accompany me?
Due to space constraints, we are unable to accommodate anyone who is not pre-registered. Please contact us at email@example.com or 202-742-6699 to check on the registration status of an individual who may be accompanying you.
Do I need to participate in the whole training session on Monday, June 13th?
Yes. In fact, this training is mandatory for anyone who plans to visit members of Congress on June 14th. We will cover critical information such as new information that you can use in your meetings and what we will be asking Congress to do. Please note that the messages that we will be delivering are different from previous years.
The training will also include time for you to meet the others from your state that you will be advocating with and to strategize about who will say what during your meetings. Need another reason to stay until the end? Your meeting schedules will be distributed at the end of the day. There will be an optional orientation on Monday for all newcomers and those who would like a refresher course.
Other questions? If you have any questions about the Fifth Annual Pancreatic Cancer Advocacy Day, please contact our Government Affairs and Advocacy Department at firstname.lastname@example.org or 202-742-6699. We look forward to seeing you in June in Washington, D.C.!
*Check back soon as we will post more answers to
frequently asked questions as we receive them.*